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Time Management Skills To Maximise Productivity Short Course

Unit Standard

15234 (4 credits)
in the Business Administration Level 4 & General Management Level 5 Qualifications


1 day


Classroom or Online


Truly effective time management starts with a commitment to change. You need to assess how and where you currently spend your time and then plan a more effective way of operating. One of the biggest secrets to successful time management is to do thorough planning and then protect your plan!
Even if you have demands placed on you by others, you can still protect your time management plan by diplomatically managing expectations. By carefully managing and planning for the tasks you accept, you will see how much more you get done, with less stress.This intensive 1-day Time Management Skills to Maximise Productivity course will show you how to improve your time management through better planning, prioritising, delegating, controlling your environment, understanding yourself and identifying what you should change about your habits, routines and attitude.


  • Learning to assess your priorities and workload  because you can’t manage what you don’t know
  • Applying the Pareto Principle to your work as an effective productivity self-assessment tool
  • Prioritising activities into long and short-term goals
  • Classing activities as urgent, important, both or neither and allocating your time accordingly
  • Learning to say “no” politely and constructively and master the art of delegating tasks to others
  • Sharpening up your decision making to ensure spend less time procrastinating
  • Being wary of “productivity” devices, programmes and gimmicks that actually waste time
  • Learning how to keep your mental energy levels up
  • Plan your time carefully and protect your time plan!
  • The importance of effective action planning and keeping your focus
  • Understanding the relationship between stress management and time management


Learning to access your Priorities & Workload – You can’t manage what you don’t know

  • Analysing your workload and understanding patterns and cycles in busy periods
  • Anticipating busy times and planning sufficiently for them 
  • Always including flexibility in your daily schedule to deal with interruptions or unexpected tasks
  • Knowing what priorities, you need to apply immediate focus to, and which can reasonably wait for a little while

Applying the Pareto Principle and Time Management Matrix SelfManagement Tools

  • Looking at where you spend the most time 
  • Assessing if this time is well spent based on the outcomes
  • Discovering when you are most effective and scheduling more complex tasks for this time
  • Looking at the tasks that drain your energy the most and accounting for this when planning your day
  • Knowing when to schedule routine tasks

Prioritising Activities into Long and ShortTerm Goals

  • Looking at your activities and realistically assigning time frames to completing them
  • Arranging these times frames to get a clear picture of what can be achieved and by when
  • Reassessing your time frames to take task importance into consideration
  • Assigning deadlines to your goals so longerterm goals are not forgotten

Classing Activities as Urgent, Important, Both or Neither and Allocating your Time.

  • Discovering that not everything is urgent! 
  • The difference between important & urgent
  • Realising that although a task is neither important nor urgent, it is still imperative to complete it – or it will become both!
  • Realising that time spent classing your activities instead of rushing ahead will save you time in the long run

Learning to Say “No” Politely and Mastering the Art of Delegating Tasks to Others

  • Only taking on tasks that you can complete to the best of your ability it’s ok to say “no” sometimes…
  • Incorporating key assertiveness behaviours into your communication with others to prevent you from taking on work not meant for you
  • Managing expectations so everyone is aware of what you can realistically achieve within a timeframe
  • Realising that delegation is a serious management tool and it’s ok to delegate both down, sideways and up!

Sharpening up your Decision Making to Ensure you Spend Less Time Procrastinating

  • Learning to apply clear decisionmaking tools to enable you to speed up your decisionmaking process
  • Understanding that making quick decisions is not the answer: decide at haste, regret at your leisure!
  • Discovering how much time you waste by undertaking unnecessary tasks or delaying the start of complex projects
  • Looking within and understanding which tasks you generally try to put off, and why

Being Wary of Productivity Devices, Programmes and Gimmicks that Waste Time

  • Assessing the usefulness of online or PC based productivity apps
  • Discovering how Outlook and other scheduling programs can interrupt your productivity
  • Looking at the various time management tools out there – and realising that they do not suit everyone
  • Realising that selfreflection is key to discovering which time management tools will work for you

Learning how to Keep your Mental Energy Levels Up

  • Determining your personal mental energy cycle
  • Understanding how a lapse in mental energy effects your productivity even when you continue working hard
  • Discovering some quick cures when you are feeling mentally drained
  • Finding out the role nutrition plays in your mental energy levels
  • Realising the impact stress has on your mental agility – and learning to cope better

Plan your Time Carefully and Protect your Time Plan!

  • Planning to succeed because by knowing how you plan to achieve your goals, you are halfway there
  • Sticking to your plan instead of setting it aside when priorities demand attention
  • Knowing when to amend your plan, so you’re not seen as inflexible, or as not assigning correct importance to urgent tasks
  • Planning for change – realising what you need to change about your current habits and routines to achieve more each day
  • Protecting your plan – from others and from yourself!